School of Education
University of Wisconsin–Madison

Administrative Forum

The Administrative Forum is a monthly meeting held on the third Thursday of each month from 9:30 to 11:00 a.m. in Room 159 (The Wisconsin Idea Room) in the Education Building. The current schedule is noted below.

This meeting is used to share best practices, discuss upcoming administrative changes, demonstrate new systems and processes, and communicate general administrative issues. It is highly recommended that at least one representative from each unit within the School of Education attend the forum.

The School of Education Business Office serves as the liaison and division lead for administrative issues and functions for the School. As part of this responsibility, we offer communication and training opportunities that will assist the administrative staff of the School.

The Business Office encourages administrators to stop by the office anytime for one-on-one tutorials with staff.

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201​8-19 Administrative Forum Schedule

All forums are held on Thursday from 9:30 a.m. to 11 a.m. in Education Building Room 159, the Wisconsin Idea Room, unless otherwise noted.

FORUM AGENDAS

Learn more about the forum agendas by clicking on the links in the forum dates or referring to the notes below.

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2017-18

2016-17

2015-16

2014-15

2013-14

NOVEMBER 2013

  • Updates and Announcements
    • Partners in Giving – Melissa A-L
    • Critical Compensation Fund announcement FY14 – Melissa A-L
    • Presentation of the 1st BUCKY Award for going above and beyond (Business Office U-Rah-Rah Congratulations & Kudos to You!) – Congratulations Joyce Zander! Joyce scored tests for the Campus Classified HR Office – an arduous and time consuming effort!
  • Beth – UW Foundation, Grants, & Contracts
  • Financial Management – Toby
  • HR and Payroll – Sarah, Staci, Christy
    • End of year payroll calendars
    • Classified Leave Conversion reminders
    • Review of “No leave taken” in Absence Management
    • Adding background check dates in HRS
  • Facilities – Jesse

OCTOBER 2013

SEPTEMBER 2013

  • Updates & Announcements – All Accessible Observatory Hill shuttles offered
  • Financial Management – Toby –The GET Tool –please encourage new travelers to give it a try if they do not have an alternate. Contact Toby to get them authorized. SFS Upgrade
  • HR and Payroll – Sarah, Staci, Christy
    • SFS Upgrade and its impact on HR Transactions
    • Benefits – Open Enrollment; Benefits Fair
    • JEMS tips – A Basis (12 month) vs. C Basis (9 month) start and end dates; Renewable vs. Fixed Term Terminal
    • Payroll Time Report and Review Paycheck Refresher
  • Facilities – Jesse
    –EMS Upgrade
  • AND, ADMIN FORUM JEOPARDY!

AUGUST 2013

2012-13

JUNE 2013

  • Summer Session Appointment MoAs (MEMO FOR SUMMER EMPLOYMENT) – Jenni Hart, EOP
  • Financial Management – Toby
    End of the Fiscal Year information
  • Facilities – Jesse

APRIL 2013

  • Budget – Melissa
  • Fee for International Visiting Scholars
    • Pay Plan Merit Exercise – Staff Evaluations
    • Parking Priority List Timeline
  • Human Resources and Payroll – Staci, Sarah, Christy
    • Criminal Background Check Form Update
    • I-9 Training
  • Facilities – Jesse

MARCH 2013

  • Updates & Announcements
  • Budget – Melissa
  • Human Resources and Payroll – Staci, Sarah, Christy
    Summer hire/short work break training sessions
    Primary contact model for School of Education HR/Payroll support
    Leaves of Absence
  • Financial Management – Toby
    FY13 End of the year deadlines
  • Facilities – Jesse
    The Key Management Policy
    Campus construction updates

FEBRUARY 2013

  • Updates & Announcements – All
    CHILI!
  • Budget – Melissa and Beth – The timeline. And, any questions?
  • Human Resources and Payroll – Christy Staci & Sarah will be at training for Divisional Disability Representatives. Office for Equity and Diversity
  • Financial Management – Toby
  • Facilities – Jesse – The Key Policy

JANUARY 2013

  • Updates & Announcements: If you are responsible for fund acknowledgements or thank you letters on behalf of your department or unit, then this Learning session is for you. Please join ERO at the end of the Feb. 6th APC meeting for a 30 minute session where we will provide tips and insights that will help the School of Education improve its stewardship/ development efforts.
  • Cap Ex allocations & the FY13-14 Budget Timeline were distributed
  • Human Resources and Payroll – Staci & Christy
    Handouts: Rehired Annuitant Appointments, Retirement Resources, Changes to 2013 Payroll Deductions, Leave of Absence Benefit Implications
  • Financial Management – Toby

NOVEMBER 2012

  • Updates & Announcements: Please submit this alcohol permit to Jesse Winters if you plan to serve alcohol at an event. Cap Ex requests are due to Melissa Amos-Landgraf on December 10
  • Human Resources and Payroll – Staci & Christy
    Classified Sabbatical, vacation carryover and End of the Year Payroll dates and deadlines
  • Facilities – Jesse
    Draft Key Policy
    – Jesse will be working with department/unit facility managers to confirm the School of Education key policy and process
    Campus Master Key Policy
    Campus Master Key Policy FAQ
    New/Departing Employee Checklist – please try this out and let us know if you have any suggestions

OCTOBER 2012

  • Updates & Announcements – Melissa Amos-Landgraf
  • Human Resources and Payroll – Staci & Christy
    • HRS – Time and Labor Security
    • Benefits Open Enrollment
    •  Criminal Background Checks
  • Facilities – Jesse
  • Adobe Acrobat Pro & Preparing and Submitting Tenure Cases
  • Andrea Poehling & Jim Jonas

SEPTEMBER 2012

  • Academic Departments
    Course Approval and Tenure Process
    Andrea Poehling, Divisional Committees Coordinator
    Office of the Secretary of the Faculty

  • Human Resources and Payroll – Staci and Sarah
    • Summer Session budget development sessions
    • C Basis 2/9ths forms due Oct. 1
    • 3-5 days to process JEMS hires, changes, rate, and titles
    • Short work break reminders (terming vs. short work breaks)
    • Calendar of deadlines
    • How to do the duties section of rate/title changes
    • Term student hourlies if they aren’t going to be working for 3-4 months so they won’t make the inactivity report
    • Benefits Fair & Open Enrollment
  • Purchasing – Toby
    Deadlines for p-card holders and site managers  – Strive for edits vs. cost transfers – PVS Net

AUGUST 2012

  • Web Redesign Update – Barb Smith, MERIT
  • Classified Staff Representative to the Administrative Council Nominees – Mary Hegge, Tammi Pekkala-Mathews
  • Human Resources and Payroll – Staci, Sarah, and Christy
    Benefits Walk-Through – Sarah
    New Lecturer (SA) job code – Staci
  • WISPER and WISDM for Grants guides – Beth
  • Facilities – Jesse

JULY 2012

JUNE 2012