As the School of Education resource for travel and the purchase of supplies and services, we assist in the training and final processing of these expense types.
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Travel
- Accounting Services Travel Reference Page
- Travel Expenditure Codes
- Fox World Travel/Concur
- e-Reimbursement
- Guided Expense Tool (GET)
- Relocation Cost Reimbursement Information
- Payment to Individual Form
- Non Employee Profile Setup Form
- Profile Change Request Form
- GPR Out-of-State Travel Approval Form – Memo from the Provost
- E-Reimbursement Training Information
- Travel Policy and Rate Changes Effective 10/05/2015
- Risk Management Driver Authorization
Purchasing & ProCard
Forms & Instructions
- Payment Request System
- Direct Payment – Payments to companies/vendors
- Payments to Individuals
- Requisitions – Requisition and Number Generator User Guide (logon required to create req, see item on this page)
- Request to Reimburse Applicant for Interview Expenses for Unclassified Staff
- Request for Payment from UW Foundation
- Determining Expenditure Codes for Appointment Types
- “20 Questions” to Determine Employee Status
Policies & Procedures
- UW System Purchasing Card Policy and Procedure Manual: Preaudit Manual, Policy on Employment of Students and Limited Term Employees, and more
- Purchasing Policies and Procedures
- UW Foundation Policy Memo (8/6/09)
- UW Foundation Funds Guidelines
Cellular Phone Policy
In general, UW–Madison discourages assigning University-funded cellular service to individual employees. However, cellular service is allowed for employees in positions where the associated benefits justify the cost to the University. Employees who travel or have job responsibilities that include being out of their office or are continuously on call for extended periods are good candidates for cellular service.
Consult State of Wisconsin and DoIT sites for complete information on wireless services and equipment.
Important points include:
- Cellular phone equipment or service provided by the UW–Madison is to be used only for business purposes that benefit the university’s teaching, research and service goals. Prior to purchase, a Justification Form which provides an explanation of the particular business need or benefit must be signed by the user and the chair/director and submitted for approval to the School of Education Business Office.
- The user must acknowledge receipt of and compliance with the DOA Enterprise Wireless Services Policy. This acknowledgement form must be on file at the School of Education Business Office prior to purchase.
- DoIT Voice Services coordinates service and equipment purchases in accordance with the State of Wisconsin cellular contracts. Using P-Cards to make these purchases is not allowed. Note that the state-mandated contract is with U.S. Cellular. Verizon is a secondary vendor if U.S. Cellular cannot meet your technical needs.
- Discretionary/gift funds (e.g. 233) are recommended for cellular phone and service costs. 101 funding and grant funding (e.g. 133,144) are not recommended. Please consult with the School of Education Business Office prior to using other fund sources.