Room reservation requests by persons or organizations not associated with UW–Madison require sponsorship by a UW–Madison department or unit or an invitation by the Chancellor, Dean, or Director. For more information on this campus policy, please see the policy document (PDF). Details on non-university groups can be found on page three of that document, under the heading: “Requests by persons or organizations not associated with the University.”
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Space Reservation Policies
EDUCATION BUILDING THIRD FLOOR DECK RESERVATION POLICY
SUMMARY
The primary purpose of the third floor deck at the Education Building is for general use by students, staff, and visitors on a drop-in basis. Use of the deck for events and meetings requires the approval of School of Education Building Services and is subject to the policy details listed below.
POLICY DETAILS
- Events must take place outside of normal business hours.
- Monday-Friday: 4:30pm or later (Set up can begin no earlier than 3:30pm)
- Saturday-Sunday: Anytime
- Deck reservations are contingent on an available back up location inside the Education Building.
- School of Education Building Services staff must be present for all deck events.
- Fees for staff will be assessed according to current Education Building rates.
- Moving of deck tables must be approved prior to the event and must be handled by School of Education Building Services only.
- Fees for deck table re-arrangement or removal will be assessed according to current Education Building rates.
- Deck umbrellas are must be operated by School of Education Building Services only.
- School of Education Building Services reserves the right to take umbrellas down due to high winds or other safety issues.
- Organizations reserving the deck are responsible for cleaning up any materials they bring to an event, i.e. – food and related items, handouts, etc.
- School of Education Building Services reserves the right to move any deck event indoors.
In-Room Rules
Coming soon
Rental Fees
The following rental rates apply to the Education Building rooms 154, 159 (Wisconsin Idea Room), 195 (Commons), 198, 245, 291, 299, and 445.
- School of Education Departments/Units
- UW Departments/Units and UW System Administration
- UW Campus Administrative Groups
- UW Registered Student Organizations
- Non-University Groups
- Explanation of Rates
Group Definition
Any department or unit that is administratively part of the School of Education.
School of Education Event Sponsorship
School of Education departments and units may sponsor use of Education building spaces for UW–Madison departments; recognized student, faculty, or staff groups; and State of Wisconsin governmental agencies for events appropriate to the mission of the School of Education.
The sponsored events will be charged at the School of Education rate, but the sponsoring School of Education department/unit will be responsible for any fees associated with the event.
This policy cannot be used to sponsor revenue producing* events at the Education building.
Room Rental Charges
Room rental includes the room use, standard furniture layout with minor changes, and any audio/visual (AV) items installed in the room. Requests for AV Items and Additional Items & Services must be made at least 1 business day before an event. Custom AV Requests must be made at least 3 business days in advance. All AV Items and Additional Items & Services are subject to availability.
| Reservable Spaces | Half-Day Rate | Full-Day Rate |
|---|---|---|
| Meeting Room | $0 | $0 |
| Education Meeting Room (Room 198) | $0 | $0 |
| Wisconsin Idea Room (Room 159) | $0 | $0 |
| Commons – Partial Use | $0 | $0 |
| Commons – Exclusive Use | $50 | $75 |
| Third Floor Deck – Exclusive Use | $0 | $0 |
| North Plaza – Partial Use Only | No Charge | No Charge |
| AV Item | Price | |
|---|---|---|
| Laptop | $0 | |
| Mac VGA Display Adapter | $0 | |
| Conference Phone Rooms 159, 198, and 291 only |
$0 | |
| Additional Microphones 159 and Commons only Mics will be ready for use, but do not include AV staff time during the event |
$10 | |
| Custom AV Request This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability |
Rate determined by AV staff | |
| Additional Items & Services | Price |
|---|---|
| Registration Table 5 ft x 2 ft. SoE does not provide table skirts or tablecloths |
$0 |
| Catering Table 6 ft x 3 ft. SoE does not provide table skirts or tablecloths |
$0 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur an “Extensive Setup Fee,” see below |
$0 |
| Flipchart Includes markers and paper pad on stand |
$5 |
| Sign Stand 11×17 frames on stands (portrait) or easels for large signage |
$0 |
| Sign Printing (per sheet) Black and white text with event and/or organization name for in-building way finding. Minimum notice of 1 business day. Available in 8.5×11, 11×14, or 11×17 on standard copy paper |
$5 |
| Extensive Setup Fee For large scale furniture changes or custom room set ups |
$50 |
| 3rd Floor Deck Table Re-Arrangement (advanced approval required) Custom set up with tables remaining on deck |
$100 |
| 3rd Floor Deck Table Removal (advanced approval required) Deck tables moved to storage for duration of an event |
$250 |
| Cleaning Fee For rooms left in unsatisfactory condition, per room |
$50 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation after 5:00pm on weekdays and any weekend event. Additional staffing may be required for any event as determined by SoE Building Services staff THIS REQUIREMENT CAN BE WAIVED BY SOE DEPARTMENTS/UNITS |
$10 |
Group Definition
Any UW or UWSA department, unit, or center.
Room Rental Charges
Room rental includes the room use, standard furniture layout with minor changes, and any audio/visual (AV) items installed in the room. Requests for AV Items and Additional Items & Services must be made at least 1 business day before an event. Custom AV Requests must be made at least 3 business days in advance. All AV Items and Additional Items & Services are subject to availability.
| Reservable Spaces | Half-Day Rate | Full-Day Rate |
|---|---|---|
| Meeting Room | $75 | $115 |
| Education Meeting Room (Room 198) | $150 | $225 |
| Wisconsin Idea Room (Room 159) | $175 | $250 |
| Commons – Partial Use | $75 | $115 |
| Commons – Exclusive Use | $225 | $350 |
| Third Floor Deck – Exclusive Use | $175 | $250 |
| North Plaza – Partial Use Only | No Charge | No Charge |
| AV Item | Price | |
|---|---|---|
| Laptop | $75 | |
| Mac VGA Display Adapter | $0 | |
| Conference Phone Rooms 159, 198, and 291 only |
$50 | |
| Additional Microphones 159 and Commons only Mics will be ready for use, but do not include AV staff time during the event |
$40 | |
| Custom AV Request This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability |
Rate determined by AV staff | |
| Additional Items & Services | Price |
|---|---|
| Registration Table 5 ft x 2 ft. SoE does not provide table skirts or tablecloths |
$10 |
| Catering Table 6 ft x 3 ft. SoE does not provide table skirts or tablecloths |
$10 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur an “Extensive Setup Fee,” see below |
$0 |
| Flipchart Includes markers and paper pad on stand |
$20 |
| Sign Stand 11×17 frames on stands (portrait) or easels for large signage |
$10 |
| Sign Printing (per sheet) Black and white text with event and/or organization name for in-building way finding. Minimum notice of 1 business day. Available in 8.5×11, 11×14, or 11×17 on standard copy paper |
$10 |
| Extensive Setup Fee For large scale furniture changes or custom room set ups |
$50 |
| 3rd Floor Deck Table Re-Arrangement (advanced approval required) Custom set up with tables remaining on deck |
$100 |
| 3rd Floor Deck Table Removal (advanced approval required) Deck tables moved to storage for duration of an event |
$250 |
| Cleaning Fee For rooms left in unsatisfactory condition, per room |
$50 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation after 5:00pm on weekdays and any weekend event. Additional staffing may be required for any event as determined by SoE Building Services staff |
$15 |
Group Definition
Any campus-level administrative office or campus-wide committee that includes representatives from multiple schools/colleges.
School of Education Event Sponsorship
School of Education departments and units may sponsor use of Education building spaces for UW–Madison departments; recognized student, faculty, or staff groups; and State of WI governmental agencies for events appropriate to the mission of the School of Education.
The sponsored events will be charged at the School of Education rate, but the sponsoring School of Education department/unit will be responsible for any fees associated with the event.
This policy cannot be used to sponsor revenue producing* events at the Education building.
Room Rental Charges
Room rental includes the room use, standard furniture layout with minor changes, and any audio/visual (AV) items installed in the room. Requests for AV Items and Additional Items & Services must be made at least 1 business day before an event. Custom AV Requests must be made at least 3 business days in advance. All AV Items and Additional Items & Services are subject to availability.
| Reservable Spaces | Half-Day Rate | Full-Day Rate |
|---|---|---|
| Meeting Room | $30 | $45 |
| Education Meeting Room (Room 198) | $50 | $75 |
| Wisconsin Idea Room (Room 159) | $100 | $150 |
| Commons – Partial Use | $50 | $75 |
| Commons – Exclusive Use | $225 | $350 |
| Third Floor Deck – Exclusive Use | $100 | $150 |
| North Plaza – Partial Use Only | No Charge | No Charge |
| AV Item | Price | |
|---|---|---|
| Laptop | $50 | |
| Mac VGA Display Adapter | $0 | |
| Conference Phone Rooms 159, 198, and 291 only |
$30 | |
| Additional Microphones 159 and Commons only Mics will be ready for use, but do not include AV staff time during the event |
$25 | |
| Custom AV Request This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability |
Rate determined by AV staff | |
| Additional Items & Services | Price |
|---|---|
| Registration Table 5 ft x 2 ft. SoE does not provide table skirts or tablecloths |
$10 |
| Catering Table 6 ft x 3 ft. SoE does not provide table skirts or tablecloths |
$10 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur an “Extensive Setup Fee,” see below |
$0 |
| Flipchart Includes markers and paper pad on stand |
$15 |
| Sign Stand 11×17 frames on stands (portrait) or easels for large signage |
$10 |
| Sign Printing (per sheet) Black and white text with event and/or organization name for in-building way finding. Minimum notice of 1 business day. Available in 8.5×11, 11×14, or 11×17 on standard copy paper |
$10 |
| Extensive Setup Fee For large scale furniture changes or custom room set ups |
$50 |
| 3rd Floor Deck Table Re-Arrangement (advanced approval required) Custom set up with tables remaining on deck |
$100 |
| 3rd Floor Deck Table Removal (advanced approval required) Deck tables moved to storage for duration of an event |
$250 |
| Cleaning Fee For rooms left in unsatisfactory condition, per room |
$50 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation after 5:00pm on weekdays and any weekend event. Additional staffing may be required for any event as determined by SoE Building Services staff |
$15 |
Group Definition
UW Registered Student Organization as listed by the UW Center for Leadership & Involvement
Room Rental Charges
Room rental includes the room use, standard furniture layout with minor changes, and any audio/visual (AV) items installed in the room. Requests for AV Items and Additional Items & Services must be made at least 1 business day before an event. Custom AV Requests must be made at least 3 business days in advance. All AV Items and Additional Items & Services are subject to availability.
| Reservable Spaces | Half-Day Rate | Full-Day Rate |
|---|---|---|
| Meeting Room | $30 | $45 |
| Education Meeting Room (Room 198) | $50 | $75 |
| Wisconsin Idea Room (Room 159) | $100 | $150 |
| Commons – Partial Use | $50 | $75 |
| Commons – Exclusive Use | $225 | $350 |
| Third Floor Deck – Exclusive Use | $100 | $150 |
| North Plaza – Partial Use Only | No Charge | No Charge |
| AV Item | Price | |
|---|---|---|
| Laptop | $50 | |
| Mac VGA Display Adapter | $0 | |
| Conference Phone Rooms 159, 198, and 291 only |
$30 | |
| Additional Microphones 159 and Commons only Mics will be ready for use, but do not include AV staff time during the event |
$25 | |
| Custom AV Request | Rate determined by AV staff | |
| Additional Items & Services | Price |
|---|---|
| Registration Table 5 ft x 2 ft. SoE does not provide table skirts or tablecloths |
$10 |
| Catering Table 6 ft x 3 ft. SoE does not provide table skirts or tablecloths |
$10 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur an “Extensive Setup Fee,” see below |
$0 |
| Flipchart Includes markers and paper pad on stand |
$15 |
| Sign Stand 11×17 frames on stands (portrait) or easels for large signage |
$10 |
| Sign Printing (per sheet) Black and white text with event and/or organization name for in-building way finding. Minimum notice of 1 business day. Available in 8.5×11, 11×14, or 11×17 on standard copy paper |
$10 |
| Extensive Setup Fee For large scale furniture changes or custom room set ups |
$50 |
| 3rd Floor Deck Table Re-Arrangement (advanced approval required) Custom set up with tables remaining on deck |
$100 |
| 3rd Floor Deck Table Removal (advanced approval required) Deck tables moved to storage for duration of an event |
$250 |
| Cleaning Fee For rooms left in unsatisfactory condition, per room |
$50 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation after 5:00pm on weekdays and any weekend event. Additional staffing may be required for any event as determined by SoE Building Services staff |
$15 |
Group Definition
Requests by persons or organizations not associated with the University require sponsorship by a UW–Madison department or unit; or an invitation by the Chancellor, Dean, or Director. For more information on this campus policy, please see the policy document (PDF).
Details on non-university groups can be found on page 3 of that document, under the heading “Requests by persons or organizations not associated with the University.”
Room Rental Charges
Room rental includes the room use, standard furniture layout with minor changes, and any audio/visual (AV) items installed in the room. Requests for AV Items and Additional Items & Services must be made at least 1 business day before an event. Custom AV Requests must be made at least 3 business days in advance. All AV Items and Additional Items & Services are subject to availability.
| Reservable Spaces | Half-Day Rate | Full-Day Rate |
|---|---|---|
| Meeting Room | $175 | $250 |
| Education Meeting Room (Room 198) | $200 | $300 |
| Wisconsin Idea Room (Room 159) | $300 | $550 |
| Commons – Partial Use | $175 | $250 |
| Commons – Exclusive Use | $400 | $600 |
| Third Floor Deck – Exclusive Use | $300 | $550 |
| North Plaza – Partial Use Only | No Charge | No Charge |
| AV Item | Price | |
|---|---|---|
| Laptop | $150 | |
| Mac VGA Display Adapter | $0 | |
| Conference Phone Rooms 159, 198, and 291 only |
$75 | |
| Additional Microphones 159 and Commons only Mics will be ready for use, but do not include AV staff time during the event |
$50 | |
| Custom AV Request This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability |
Rate determined by AV staff |
|
| Additional Items & Services | Price |
|---|---|
| Registration Table 5 ft x 2 ft. SoE does not provide table skirts or tablecloths |
$25 |
| Catering Table 6 ft x 3 ft. SoE does not provide table skirts or tablecloths |
$25 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur an “Extensive Setup Fee,” see below |
$0 |
| Flipchart Includes markers and paper pad on stand |
$25 |
| Sign Stand 11×17 frames on stands (portrait) or easels for large signage |
$20 |
| Sign Printing (per sheet) Black and white text with event and/or organization name for in-building way finding. Minimum notice of 1 business day. Available in 8.5×11, 11×14, or 11×17 on standard copy paper |
$15 |
| Extensive Setup Fee For large scale furniture changes or custom room set ups |
$75 |
| 3rd Floor Deck Table Re-Arrangement (advanced approval required) Custom set up with tables remaining on deck |
$100 |
| 3rd Floor Deck Table Removal (advanced approval required) Deck tables moved to storage for duration of an event |
$250 |
| Cleaning Fee For rooms left in unsatisfactory condition, per room |
$75 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation after 5:00pm on weekdays and any weekend event. Additional staffing may be required for any event as determined by SoE Building Services staff |
$25 |
NEW: EDUCATION BUILDING POLICY AND RATE CHANGES EFFECTIVE JULY 1, 2014
Policy and rate changes went into effect on July 1, 2014. Please see the PDF for details on the changes: Ed Bldg – Policy and Rate Changes for FY15 (PDF)
School of Education meeting rooms at the Education Building are operated and maintained by the School of Education Building Services.
While there are some dedicated funds available to maintain and upgrade classroom spaces used for timetable instruction, there are no dedicated revenue streams for meeting rooms. The charges associated with room rental, AV items, and other services provide funding for staff time and maintenance of the furniture, equipment, and room infrastructure.
ROOM CHARGES
The room use includes the standard room furniture set up and all audio visual equipment built into the room. There is no charge for room use to School of Education departments or units; that cost is covered as part of general School of Education operations.
The charges for non-School of Education departments, units, or organizations are assessed to cover the operating costs associated with the room use.
AV ITEMS AND ADDITIONAL ITEMS AND SERVICES
Fees may be charged to for equipment, furniture, room set-up, or other items that are not part of the standard room set up. The rates vary according to the type of organization using the room.
These fees cover the cost of staff time, including training, to provide the various services, as well as some of the cost of equipment, furniture, and room maintenance.
MORE INFORMATION
To view room schedules, and see lists of room features, visit the Event Management System website