Administrative Calendar

January

Tenure, Job Security and Rate/Title Request – due to Business Office
Second Semester Appointments due by 1/15
101 Salary Savings – due to Business Office
Capital Exercise all expenditures – finalized
Call for Lab Mod proposals
Education Outreach Fund 104 Salary Savings Exercise – due to central campus
Summer Session Budget Entry for upcoming summer completed and locked
Budget Materials distributed to units

FEBRUARY

Program Revenue fund budgets (136) due and final
Budget meetings with the Dean
Scholarship selections – due to External Relations
School of Education Distinguished Achievement Awards nominations due
Tenure/Probation Reports due
Rate/Title Requests due if to be included in next year’s budget

MARCH

Budget meetings with the Dean
All Non-136 Budgets due and final by 3/15
Merit calculations due
Summer Session allocations issued
Scholarship letters mailed to students
Lab Mod proposals due

APRIL

Nonstandard course fee/tuition requests for summer due
Performance Evaluations begun
New faculty appointments for next FY – finalized
Parking priority lists due
Blanket Orders for FY reduced/closed
Begin New Year requisition preparation
Use up carry-over vacation reminder
Insurance summer coverage reports
Outside Activities On-Line Reports due

MAY

Program Revenue projections for year-end due
Departments to review and submit 2/9th requests for upcoming summer
Final expense processing for the fiscal year
Summer Session Grad Asst student enrollment verification due (FICA deductions for summer)
Submit Blanket Orders for next FY
Monthly Grad Asst Tuition Remission Surcharge adjusted for 101 funds (credit applied)
Monthly Grad Asst Tuition Remission final month

JUNE

Classified fiscal year reports distributed and due
Salary notification letters distributed
LTE appointments reviewed/terminated/extended
Performance Evaluations finalized
Submit all services & supplies expenditures to meet processing deadlines
Unclassified fiscal year reports distributed for new year
Unclassified leave carry-over requests submitted

July

New fiscal year budgets distributed
A-Basis Appt fiscal year reports due to Business Office – July 6
Year-end Accounts Receivable reports due
Year-end Deferred Revenue reports due
Year-end Deferred Expense Reports due
Year-end Supplies Inventory Report due
Nonstandard course fee/tuition requests for fall semester due

AUGUST

Unclassified annual leave report due
Summer session spending finalized and final report due
Grad Assistant student enrollment verification forms due (FICA deductions for AY)
C-Basis Appt fiscal year reports due to Business Office – August 15
Annual update of RPA Fee rate schedules due to Business Office
Early Capital Exercise and Start-up Package Allocations distributed

SEPTEMBER

Special course charges/fees per Financial Policy G29 – due to Business Office
Grad School’s Fall Research Competition applications due
Summer Sick Leave Report for C-Basis Employees due
Prior Year End Financial Results distributed
Monthly Grad Asst Tuition Remission Surcharge for fall semester begins

OCTOBER

Benefits – Dual Choice open enrollment
Prepare Capital Exercise requests
Summer Session Planning initiated for next summer
Wisconsin Idea, Baldwin Grant deadlines
Credit Outreach/Extended Day Course Planning deadline
U.S. News Survey data collected
Ed Outreach Fund 104 Carryover Plan due to central campus

NOVEMBER

104 Budgets due to Education Outreach/campus
Capital Exercise requests due
Program Revenue trend review
Nonstandard course fee/tuition requests for Spring due
Classified leave carry-over/conversion requests due
U.S. News Survey finalized
School of Education Fund 101 salary savings projections – due to the Business Office
Tenure, Job Security and Rate/Title Planning and Preparation begun

December

Capital Exercise allocations issued
Summer Session Budgets due
Program Revenue Projections due
Classified Staff Leave Carry-over requests due